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Admission

Application Procedure

The application session for 2016-2017 opens on September 11th, 2015 with similar deadlines as those for 2015-2016 (see below).
 
Candidates are required to apply via the IT4BI online application form. Important: Students from Programme Countries currently studying in their last year of Bachelor can submit their application even if they have not yet received their diploma. Selected students need to submit their diploma and final grades before June 30th, 2016.
 
Please be informed that the candidate's personal data will be sent to the Agency and may be used by other bodies involved in the management of Erasmus+ (i.e. European Commission, Erasmus Mundus National Structures, EU Delegations, Erasmus Mundus Student and Alumni Association) for facilitating the student/doctoral candidate access to the joint programme.

Eligibility Criteria

To apply to IT4BI, candidates must meet the following eligibility criteria:
 

  • They have been awarded a Bachelor's degree (i.e., the equivalent of 180 ECTS) with a major in computer science, from an accredited university. The university has to be listed in the World Higher Education Database (WHED) or other Institutions of Higher Education, or be included in the following university rankings:

    Please refer to the FAQ for questions regarding Bachelor's degree.

  • They must be able to demonstrate proficiency in English by means of an internationally recognised test equivalent to level B2 in the Common European Framework of Reference for Languages (CEFR). The consortium will rely on how certification bodies evaluate their own equivalences against this framework, e.g., Cambridge General English FCE, IELTS (Academic) 5.5, TOEFL (paper based) 570, TOEFL (computer based) 230, TOEFL (internet based) 72, etc. Please refer to the FAQ for questions regarding proof of proficiency in English.
  • For more detailed information about the IT4BI programme, eligibility criteria, and the complete application procedure please refer to the application manual.

Application Periods

There are two application periods. Students applying for a scholarship must apply between September 11th, 2015 and December 11th, 2015. Those applying as self-funded students must apply between the 1st week of March 2016 and April 30th, 2016 or June 30th, 2016 depending on the nationality. The deadlines are recalled below:
 

  • Students applying for an Erasmus+ scholarship: December 11th, 2015.
  • Students not applying for an Erasmus+ scholarship:
    • Students from Partner Countries: April 30th, 2016
    • Students from Programme Countries: June 30th, 2016

 
Selected candidates will be notified after validation of the consortium selection proposal by the European Commission.
 
Important dates are summarized below:
 

Application opening for scholarship September 11th, 2015
Application deadline for scholarship December 11th, 2015
Notification to proceed to the paper documents phase December 21st, 2015
Deadline for uploading reference letters January 6th, 2016
Deadline for receiving paper documents January 17th, 2016
Deadline for uploading proof of Bachelor degree (Partner Countries) May 31st, 2016
Deadline for uploading proof of Bachelor degree (Programme Countries) June 30th, 2016
Preliminary decision of the scholarship End of February 2016
Formal confirmation of the scholarship May 2016

 

Application opening for fee paying students 1st week of March 2016
Application deadlines for fee paying students (Partner Countries) April 30th, 2016
Deadline for uploading reference letters for fee paying students (Partner Countries) April 30th, 2016
Deadline for uploading proof of Bachelor degree for fee paying students(Partner Countries) April 30th, 2016
Preliminary decision for fee paying students (Partner Countries) End of May 2016
Deadline for receiving paper documents for fee paying students (Partner Countries) No later than 1 month after the preliminary decision
Application deadlines for fee paying students (Programme Countries) June 30th, 2016
Deadline for uploading reference letters for fee paying students (Programme Countries) June 30th, 2016
Deadline for uploading proof of Bachelor degree for fee paying students (Programme Countries) June 30th, 2016
Preliminary decision for fee paying students (Programme Countries) Mid July 2016
Deadline for receiving paper documents for fee paying students (Programme Countries) No later than 1 month after the preliminary decision

 

Start of the academic year September 2016

 

Selection procedure

Applications will be scored according to the following categories:
 

  • Domain of the bachelor : Points will be assigned proportional to the percentage of Computer Science credits in the curriculum.
  • Academic results : This will be calculated as the weighted average of the marks in the different subjects.
  • Other studies : A second bachelor or master will score depending on the obtained credits in computer science. Extra-curricular courses taken will be scored based on lecturing hours taking.
  • Professional experience : Points will be given by year of work on IT or BI position (regarding the position held and the topic).
  • Cover letter : Points will be assigned based on the following categories: organisation, sequencing, content, vocabulary and word choice, critical thinking, originality and creativity, accuracy of facts.
  • Reference letters : Points will be assigned based on the approval, comments and reputation of the referees, as testified by the reference letters and the referees' H-factor.


 
A final ranked list of candidates, based on all obtained points, will thus be produced. A main list containing the top applications will be submitted to the European Commission for scholarship approval. A reserved list is also produced.

Visa conditions

To apply for a visa as a self-funded student, you will need to have a financial guarantor. The guarantor must be able to prove that he has a monthly income that is sufficiently high for him to be able to pay you 604€/month, while retaining 973€/month for himself and 150€/month for each dependent. If these conditions cannot be met, the Belgian consulate will not issue a student visa.
Note that it is very difficult, and in some cases impossible, for an accompanying spouse or partner of a non-European student, to obtain a visa.

 


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